****NOTE: If you would like to request a medical record or lab result DO NOT continue on this page****

Please email him@nvhospital.org or click here for Medical Records Requests

Public Records Request

Okanogan County Public Hospital District No. 4 will make available public records of the District in compliance with the Washington Public Records Act (RCW 42.56) and any other applicable provisions of federal or state law. The District will acknowledge the request within five business days and either make responsive records available for inspection, provide copies, or give a reasonable estimate of when the requested information may be available. Public record requests are prioritized and responded to within the limitations of available staff time to prevent excessive interference with essential agency functions.

All requests for public records should include the name, contact information of the requester, and information necessary to readily identify the public records requested. The request must be specific to the requested information.

In order for us to most efficiently fulfill requests, we would need contact information to best facilitate us to respond to you in a timely manner. If you have questions about access to public records please contact the North Valley Hospital Public Records Officer: Teresa Webber at 509-486-3118 or email: publicrequests@nvhospital.org

Fees

The Hospital District is not allowed to charge for the staff time spent in locating a public record, or for making a record available for inspection. Our Hospital District can however, charge for the actual costs connected with copying public records, including the staff time spent making the copies. Our Hospital District cannot charge more than fifteen cents a page for photocopying unless the District has calculated its actual costs per page and determined that they are greater than fifteen cents. Actual costs for postage and delivery can be included, as well as the cost of any envelopes. If the District has to pay an outside source for making duplicates of records such as photographs, blueprints or tape recordings, the District can also pass those costs on to the requestor. RCW 42.56.070(7) & (8) and RCW 42.56.120

Basic Fee Schedule

Inspection of requested records: No Charge

5 Pages or less: No Charge

6 or more pages: $.15 per page for the paper copies (charge includes first 5 pages), $.10 per page for hard copy records that are scanned into electronic format (charge includes first 5 pages)

Actual charge: If materials need to be copied by an outside source due to volume, current work load of Hospital District staff, or any other reason, the requestor pays the actual amount invoiced to the District by the vendor. 

Actual charge: Digital storage media or device provided by the agency; any container or envelope used to mail the copies to the requester; and actual postage or delivery charge.

Deposit: In the event the record request is estimated to exceed $25.00, the District, at its discretion, may require the requestor to deposit an amount not to exceed 10% of the estimated cost prior to the duplication of the record(s). If the District makes a request available on a partial or installment basis, the District may charge for each part of the request as it is provided.

*Fees may be charged above the basic fee schedule if a department has determined specific charges for a particular record.